How to Use Microsoft Print to PDF and its Best Alternative

What is Microsoft Print to Pdf?

Microsoft Print to PDF is an avenue that allows the user to create a PDF file of the contents of any web page or file without the need to use third-party software like opera, safari, Firefox. The pdf file created by Microsoft Print to PDF can be opened by any app that supports this format. It can be viewed using this format supporting apps.

How to Use Microsoft Print to pdf

If you are using a printable application such as Microsoft Word, Excel, or PowerPoint, you can make use of the Microsoft Print to PDF feature to create a PDF document out of your Microsoft application file. The process is quite easy as we shall see very shortly and quite effective.

Using Microsoft Word as an example, to print Microsoft Word to PDF on Windows 10 you first of all need to open the file you would like to print in the Microsoft Word application. Once this is done, follow these simple steps.

Step 1: Hit "Ctrl + P" on your keyboard or click on "File" and then select "Print".

Microsoft print to PDF step 1

Step 2: This will open the print window. Click on the drop-down menu under "Printer" 

microsoft print to pdf step 2

Step 3: Select "Microsoft Print to PDF". Here, you can also select other settings, such as the number of pages to print. 

Microsoft print to PDF step 3

This will print Word to PDF and, in essence, create another file that is in PDF format.

How to Print a PDF with Best Microsoft Alternative

Microsoft Print to Pdf can be used only on Windows system and therefore is regarded as not versatile for different device varieties. Well, how to print PDF on Mac? 

There are nine alternatives to Microsoft Print to PDF for Windows, Mac, Linux, and iPhone. The best alternative is SmallPDF, which is both free and Open Source. Other great apps like Microsoft Print to PDF are doPDF (Free), Bullzip PDF Printer (Freemium), CutePDF Writer (Free), and CUPS-PDF (Free, Open Source). On the contrary, the best alternative, SmallPDF, can be used on Mac, iPad instead of on Windows system only and it perfectly solved the problem of how to print PDF on Mac. Due to this feature, it is regarded as the best alternative.

How to print a pdf using SmallPDF

Step 1: Go to the Smallpdf Office to PDF Printer.

Microsoft print to pdf alternative step 1

Step 2: Drag and drop your Word, PPT or Excel file into the toolbox or choose your file.
We will automatically print and save the Microsoft Office file to PDF in the blink of an eye.

microsoft print to pdf alternative step 2

Step 3: Download your file. Of course you can also print to PDF on iPad using this tool.

microsoft print to pdf alternative step 3


Microsoft’s PDF Printer has been explained above in various details. Why we need to use it when we need to use it, and even an alternative to use when Microsoft’s Print to PDF does not seem suitable enough. It is a very useful feature in our everyday life and can come in handy in many situations when a lot of knowledge is known about the subject.